Office of the Registrar

I. Organizational Chart

II. Job Description for Registrar

Function of the Office

The registrar shall:

• Administer student records and class enrollment;
• Maintain physical and categorize records including student cumulative folders, progress
• And failure reports, class rosters, scholastic changes and grade books;
• Process new student records including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate database;
• Coordinate grading process including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards;
• Process and transmit request for student information including student transcripts;
• Prepare and distribute university scholastic league eligibility list;
• Calculate grade point average (GPA), class rank, and prepare honor rolls;
• Assist counselors with the enrollment, withdrawals and transfer of students and process applicable records;
• Assist campus administration and counselors with the preparation of reports and student data information;
• Coordinate the ordering and distribution of all graduate materials, including caps and gown and diplomas;
• Maintain confidentiality of information; and
• Perform other duties as assigned.

III. Services Rendered:

Issuance of:

1. Certification; Authentication and Validation (CAV) of Graduate
2. Diploma, Official Transcript of Records (OTR), True Copy of Grades (TCG) , and Certificate of Transfer Credentials (CTC)
3. Authentication/ Certified True Copy of Student Documents
4. Certification of Enrollment/ Final Grades/ Units Earned/ General Weighted Average/ Medium of Instruction/ Certificate of Graduation/ Certification as Honor Graduate/ No Special Order Required Certificate
5. Certificate of Registration

IV. Picture of the Head of the Office (Office of the Registrar)

+63 (000) 123 4567

+63 (000) 123 4567

+63 (000) 123 4567

+63 (000) 123 4567

+63 (000) 123 4567

+63 (000) 123 4567

Mindanao State University

Tel. No.: (064) 546 - 3547
Dalican, Datu Odin Sinsuat, Maguindanao
Philippines 9601

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